Full Service Wedding Planning

Service Description

Pre-Event Production Recommend venues and vendors in accordance with event budget and style Schedule and attend all vendor meetings and interviews Attend site visit (s) with client to establish the event style, direction and flow Unlimited face to face meetings, phone and e-mail communication/advice for client Guidance on wedding etiquette Create budget; manage deposit schedule and payments Review and negotiate all vendor contracts Decor conceptualization and coordinate overall event vision and design Act as the liaison between client and vendors for all logistical needs Create complete timeline for celebration and share with all vendors Lead all-vendor walk-through Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu List Southern Gal Wedding & Events as a point of contact on website, save the dates, invitations and welcome notes Set up and manage hotel blocks for out-of-town guests Schedule and book all guest and family transportation to/from ceremony and reception Collate, stamp and mail save the dates and invitations Advise on menu planning and attend tasting with caterer Coordinate sample table Source and order items and packaging for favors and welcome gifts bags Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design) Wedding Week Attend final meeting with client and collect all celebration elements Confirm all details and arrival times for vendors Provide schedule for family and VIP guests Coordinate all printed materials Coordinate rehearsal with (or without) Officiant Day of Wedding Service Directing the ceremony processional Coordinating and assisting with the setup of the ceremony and reception Setup of wedding accessories such as guest book, place cards, favors, etc. Coordinating pinning of boutonnières and ensuring VIP’s receive flowers Acting as the point of contact for all vendors Assisting the family, wedding party and guests as needed Distributing final payment and gratuity to vendors Providing a stocked emergency kit Dealing with any unforeseen hiccups Coordinate load-out Unlimited time on-site allowing you to enjoy every moment of your wedding day without any worry of background details