Almost Full Wedding Planning Services

Service Description

Pre-Event Production *Recommend venues and vendors in accordance with event budget and style *Schedule and attend all vendor meetings and interviews *Attend site visit (s) with client to establish the event style, direction and flow *Unlimited phone and e-mail communication/advice for client *Guidance on wedding etiquette *Create budget; manage deposit schedule and payments *Review and negotiate all vendor contracts *Decor conceptualization and coordinate overall event vision and design *Act as the liaison between client and vendors for all logistical needs *Create complete timeline for celebration and share with all vendors *Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu *List Southern Gal Wedding & Events as a point of contact on website, save the dates, invitations and welcome notes *Set up and manage hotel blocks for out-of-town guests *Schedule and book all guest and family transportation to/from ceremony and reception *Collate, stamp and mail save the dates and invitations *Advise on menu planning and attend tasting with caterer *Coordinate sample table *Source and order items and packaging for favors and welcome gifts bags *Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list *Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design) Wedding Week *Attend final meeting with client and collect all celebration elements *Confirm all details and arrival times for vendors *Provide schedule for family and VIP guests *Coordinate all printed materials *Coordinate rehearsal with (or without) Officiant Day of Wedding Service *Directing the ceremony processional *Coordinating and assisting with the setup of the ceremony and reception *Setup of wedding accessories such as guest book, place cards, favors, etc. *Coordinating pinning of boutonnières and ensuring VIP’s receive flowers *Acting as the point of contact for all vendors *Assisting the family, wedding party and guests as needed *Distributing final payment and gratuity to vendors *Providing a stocked emergency kit *Dealing with any unforeseen hiccups *Coordinate load-out *Unlimited time on-site allowing you to enjoy every moment of your wedding day without any worry of background details